FAQ

These FAQs have been translated using an online translation tool. We apologize for possible linguistic errors and do not assume any liability for the translated information. In case of uncertainties, please contact us.

General Information about the DRAUSSENSTADT – Call for Action

What's new in DRAUSSENSTADT - Call for Action this year?

This year, the “Stiftung für Kulturelle Weiterbildung und Kulturberatung” is commissioned with the supervision of the DRAUSSENSTADT - Call for Action funding.

The DRAUSSENSTADT - Call for Action funding will be available online for application from 7 June 2021, 12 noon. Please note that last year's call for proposals is an application procedure, but this year it is a project application procedure for the promotion of events. This has the advantage that the project managers do not have to pay in advance, but can call up the project funds for incurred costs in advance from the funding provider. The funding amount has been increased to a maximum of 25,000 euros, in exceptional cases up to 40,000 euros can be applied for.

To whom is the DRAUSSENSTADT – Call for Action adressed?

The "DRAUSSENSTADT- Call for Action" is aimed at Berlin-based freelancers and solo-independent cultural actors as well as at Berlin-based associations, groups, companies and other legal entities from the cultural and creative sector who can contribute a concept for a cultural event in the publicly accessible Berlin urban area and implement it free of charge and outside it until 31 Deccember 2021.

How does the procedure work?

Organizers can use an online form on http://www.draussenstadt-call-for-action.berlin to submit an application for individual events or series of events in the period from 7 June 2021, 12 noon to 18 June 2021, 3 pm. An independent jury will then decide on the selection of the applications. 

Which formats are funded?

Funding is available for art and cultural events (individual events or series of events) such as concerts, performances, theater events, dance, readings that take place outdoors and do not charge admission. Formats such as exhibitions or audio walks are also eligible in principle if they include a joint event (e.g. a public tour).

How much money can be applied for?

The standard funding amount is up to €25,000 for events. Up to €40,000 can be applied for series of events or for additional requirements for barrier reduction.

What is the total amount of money allocated by the Senate Department for Culture and Europe for the DRAUSSENSTADT - Call for Action?

A total of one million euros will be allocated for the organisation of events.

Who decides on the applications?

Applications will be recommended for funding by a 10-member jury as part of a judging process. The names of the jury will be announced here as soon as possible. The „Stiftung für Kulturelle Weiterbildung und Kulturberatung“ will then prepare and submit the funding recommendation and the grant notification. There is no entitlement to funding.

What if I have already applied for the DRAUSSENSTADT - Call for Action in autumn 2020?

Please note that you must submit a new application for the newly issued Call for Action. Unfortunately, applications submitted to Kulturprojekte in the fall of 2020 cannot be considered. However, you are welcome to apply with the same event idea or a new one.

Eligibility and requirements for the application

Who can submit an application for the "DRAUSSENSTADT – Call for Action"? Wer kann einen Antrag für den „DRAUSSENSTADT – Call for Action“ stellen?

Individuals (freelancers, solo self-employed persons and sole proprietors) and legal entities, such as companies (GmbH, GbR, OHG, AG, UG, GmbH & Co. KG etc.), who are freelance/self-employed or commercial in Berlin and (registered) in Berlin are invited to submit an application. Individuals must also be registered at the time of application submission with their first residence in Berlin.

State-owned institutions are also excluded from funding.

Who is not eligible to submit an application?

Persons who are younger than 18 years of age, who are not registered with their primary residence in Berlin and who are not organized as freelancers/self-employed or commercially with a Berlin company headquarters are not eligible to submit an application.

My secondary residence is in Berlin. However, I am registered as a freelancer or solo self-employed person with my primary residence in another federal state. Can I still submit an application?

No.

As an applicant, do I need a German account in order to receive the funding when commissioning the event?

Yes. Please note that if you receive a grant, you must open a separate account or sub-account into which the grant can be deposited.

Do I need a tax number from a Berlin tax office in order to be able to submit an application?

Yes.

I or my company/association/association etc. have already received funds from the Corona emergency aid programmes of the federal and state governments this year. Can I still submit an application?

Yes. However, additional funding for the same project from other DRAUSSENSTADT funds is excluded. This means that the event(s) may not receive funding from the following programs at the same time: "Berliner Projektfonds Urbane Praxis", "Campusanlagen" or BESD program (district artistic projects in urban space).

Question concerning the application procedure

How do I submit my application?

The application is initially submitted via an online form on the website www.draussenstadt-call-for-action.berlin/en/antrag. After successfully completing the form, successfully uploading the required documents and submitting the online application, you will receive an automatic confirmation of receipt with a copy of the application and application number by e-mail.  Subsequently, the original application must be submitted by mail postmarked June 18, 2021. Please note: there is no in-house mailbox

Due to an expected high number of applications, we kindly ask you not to bring your application in person to the "Stiftung für Kulturelle Weiterbildung und Kulturberatung".

When and until when can I submit an application?

Applications may be submitted from June 7, 2021 (12 noon) to June 18, 2021 (3 p.m.).

Please note: The timing of receipt of your application during the application period has no effect on the procedure. All formally reviewed and complete applications will be processed equally. Therefore, please use the entire submission period.

Is the application form available in several languages?

Yes, the online form is available in German and English and can be completed in both German and English. But supplementary documents, for example on model locations or approval procedures, as well as the funding guideline, are only available on German. In addition, in the event of funding, all other documents such as e.B. notices, declarations of consent, calls for funds, proof of use, etc. are available exclusively on German.

The online form is readable with the help of a screen reader.

What are the technical requirements?

There is no need for registration to fill out the application form. As long as you have not yet submitted the form, your data will be stored locally in the browser. As soon as the form is completely filled out and you click on "Submit form", you will no longer have access to the form with your data. A PDF is then automatically generated from the completed form, which you must print out and submit by post.

What information is required in the context of the application?

In order to process the application, personal details (surname, first name, address, e-mail, website) must be provided.

In the case of legal entities, a contact person must be named in addition to details of the company and a person authorized to represent it. In addition, a valid excerpt from the commercial register, register of associations, etc. must be uploaded.

The application form also asks the following:

  • Title
  • Description of the event: What is it about? What steps are planned to organize and carry out the event? How will the event be promoted? (4 000 characters including spaces)
  • What steps are planned to reduce barriers? (3,000 characters including spaces)
  • Number of people/artists involved (e.g., number of people who will be on stage), number of expected visitors
  • Planned event dates/period
  • Is a hygiene and safety concept in place? Has waste disposal been taken into consideration? Is the possibility to use sanitary facilities available?
  • Where is the event to take place?
    • In order to assess the feasibility of the project, at least the (initial) communication with responsible offices for obtaining permits or self-declarations for permission to use areas must be uploaded here.
    • Or: an application is made for a model location


The application must also list the costs and potential income or further funding for the event. Material costs (incl. fees and charges such as Gema or KSK) and fee/personnel costs can be specified. The listing is made in individual items and then added up in the form. Please note that you may be liable for value-added tax.

Which documents do I need?

1) In the case of legal entities, please enclose the relevant evidence, e.g. extract from the commercial register/register of associations, shareholders' agreement, articles of association, current notice of exemption (max. 2 MB, pdf file).

2) Approval of the event or application for approval of the event or declaration with detailed justification that the event can take place without approval (max. 5 MB, docx-, pdf-file)

Documents submitted with a postmark after 18 June 2021 cannot be considered.

What should my event concept include? What do I have to pay attention to?

You should describe in detail and in a clear way your concept/idea and the planned implementation of the event(s). Please note that your event(s) must take place until 31. December 2021 in publicly accessible places, outside and free of charge for the public. There is also another field in the form in which you can/must provide information on the removal of barriers in the context of your event(s).

In particular, you should consider the following funding criterias:

Artistic design

  • i.e. event formats of different artistic genres are supported. 

Special consideration will be given to projects that appeal to a broad audience and use the urban space as a venue for cultural events, even under limited circumstances

Barrier reduction

  • i.e. the events should be designed with as few barriers as possible and thus be accessible to people with different needs. The free events should be visible in the urban space and communicated in a variety of ways.

Feasibility

  • i.e. the events can also be realized under the currently limited possibilities and observe the applicable measures, regulations and required permits

Can I also submit two or more applications?

No.

Who is the jury?

The jury is made up of 9 diverse experts. The jury decides on the basis of the funding guidelines and in particular the funding criterias.

The members of the jury are:

  • Constantin F. Stimmer
    • M.A., is a music theorist and composer, lecturer in music theory at the Hanns Eisler Academy of Music and the renowned Barenboim-Said Academy Berlin. He is also active as a (film) composer and has worked with the Kammermusikensemble für Neue Musik Berlin (KNM), the Sächsische Bläserphilharmonie, and the orchestra of the Komische Oper Berlin, among others, for a silent film production by Arte/ZDF (Kino Pravda, 2017).
  • Dorothee Wenner
    • lives as a freelance filmmaker, curator and author in Berlin.  She works as an external curator for film/cinema for the Humboldt Forum, among others, and as a delegate of the Berlinale for the sub-Saharan Africa region. Since its inception in 2005, Dorothee Wenner has been part of the jury of the Lagos-based African Movie Academy Awards. As a filmmaker, she most recently realized the web series KINSHASA COLLECTION (www.kinshasa-collection.com).
  • Erec Schumacher
    • is an author, visual artist, editor, curator and activist. Co-organizer of the event series KOOKread, board member of KOOK e.V. and Bündnis Freie Szene Berlin e.V., member of the speaker's circle of the Coalition of the Free Scene and the Network of the Free Literary Scene Berlin e.V.
  • Grace Kelly
    • is not only a DJ, producer and director, but also a musician and singer of the women's band Rainhas do Norte. She is a member of a group of Brazilian activists* in Berlin, co-founded the queer party collective ¡MASH UP! - Multigender/Multiworld and organizes, among others, the first F.L.I.N.T. Pride in Berlin with the queer-feminist OYA collective.
  • Hannes Raphael
    • is interested in theater for children and adults, dance, film, websites, organizational structures and club culture. Works freelance in various cultural productions. Former member of the first voting Young Jury of the Berlin Project Fund for Cultural Education. Studies "Digital Media Culture" in Potsdam since 2019.
  • Kerstin Wiehe
    • is a freelance cultural manager, curator and process facilitator. She founded www.kultkom.de in 1993, initiated the foundation of Kulturkontakte e.V. in 2002 and QuerKlang gUG in 2021. Kerstin Wiehe represents music (initiative neue musik berlin, Zeitgenössisches Musiktheater Berlin, DACH Musik) among others in the Sprecher:innen circle of the Coalition of the Free Scene Berlin.
  • Natalia Irina Roman
    • is an urban researcher, artist and curator, with a background in visual arts and public policy. She has lived and worked in Berlin since 2006. With her projects she shapes public space and participates in debates around it.
  • Shahrzad Rahmani
    • is a freelance stage designer and scenographer. In her work she focuses on interdisciplinary spaces and installations in theatrical, urban and performative contexts. In 2010 she graduated with honors in architecture from the Karlsruhe Institute of Technology, followed by a master's degree in stage design-scenic space at the TU Berlin. She is part of the multi-disciplinary artist collective Guerilla Architects.
  • Viktoria Morasch
    • is a journalist. She works as an editor and columnist at taz am wochenende and writes for Die ZEIT and other media, mainly about culture and society.
  • Ina Hildebrandt
    • is a journalist. She writes about city life and culture for Tip Berlin. She is also an editor at TransitoryWhite, a magazine for art and discourse from the post-Soviet space.
  • Gesine Kühne
    • is a 37 year Berliner (she is 43) and has been part of the Berlin club scene for over twenty years. Once as an active participant dancing or DJing, but above all reporting. Because she has also been working for public radio for twenty years. Whether it's record reviews, Love Parade live reports or artist interviews - she feels at home in cultural reporting. She has been hosting the Electronic Beats podcast for three years and is a frequent music and fashion expert on DLF and DLF Kultur.

The project applications will then be reviewed by the Stiftung für Kulturelle Weiterbildung und Kulturberatung and, in case of funding, will be published on the DRAUSSENSTADT - Call for Actions website.

Questions concerning financing

How do I know if I have to apply for the net or gross amount?

Whether the total sum of the costs is shown as gross or net in the financing plan depends on whether the applicant or organization is entitled to deduct input tax.

Entitled to deduct input tax means that you can invoice sales tax yourself and then pass it on to the responsible tax office. Therefore, in these cases, the sales tax is deducted accordingly in the cost and financing plan and calculated with net amounts. Freelancers and small businesses that are exempt from VAT are therefore not entitled to deduct input tax and must calculate with gross amounts in the cost and financing plan.

If an input tax deduction entitlement exists: Enter the amounts in net

If there is no entitlement to deduct input tax: Indicate the amounts in gross

If you are unsure whether you are entitled to deduct input tax, consult your tax advisor or ask the tax office.

Can I also co-finance a previously planned event with this program?

Yes. In that case, please indicate in the application only the costs for the part of the event that you would like to finance through the Call for Action. Then outline in the concept the context of the overall event and the part of the co-funding. Excluded from co-funding are projects that are already funded by other funds of the DRAUSSENSTADT initiative such as Berliner Projektfonds Urbane Praxis, Campusanlagen or BESD.

Please note: In case of co-funding, the conditions of the Call for Action then apply to the entire event: free and outdoors, to be held in Berlin at publicly accessible locations in front of an audience, and to be held by December 31, 2021.

Can I also use this program to retroactively finance an event that has already taken place?

No. The event should be planned for August 2021 at the earliest.

Although the event is to be free of charge for the audience, can I generate income e.g. through the sale of food and drinks, CDs, DVDs or similar?

Yes, this is possible. What is relevant is that the event itself remains admission-free for the audience. In the case of catering, please note that you may need to obtain a bar permit. Income (and any associated expenses) such as this does not have to be stated in the application, but must be reported to the tax office.

Questions concerning event permits

Do I need to obtain a permit for my event?

Yes. Since the event is to take place in publicly accessible places and outdoors, permits are required, which you can apply for at the responsible district office (Bezirksamt).

Especially for events with amplified music, an additional permit must be obtained from the Environmental Office (Umweltamt, application is due at least four weeks before the event): Application for permit or exemption from noise regulations - Berlin.de

The Stiftung für Kulturelle Weiterbildung und Kulturberatung is not responsible for permits.

Where do I apply for the permit /approval for my event and which documents do I need?

First, you must clarify whether the event is to take place on public street land/green space or on private (but publicly accessible) land. For events on a.) public street land/green space, a permit must be obtained from the responsible district office (Bezirksamt), i.e. the district office in the district the event ist to take place. If the event is to be held on private property, a permission must be obtained from the owner (usually through the property management company). Information on the required documents, the requirements for an event permit and the responsible district offices can be found here: https://service.berlin.de/dienstleistung/324911/

Permits for amplified music can be found here: Application for Permit or Exception to Noise Regulations - Berlin.de.

For events at which (not self-composed) music is played, the registration with GEMA and the fees incurred must also be taken into account.

Costs incurred as part of an event registration/implementation can also be budgeted in the financial plan.

Further information for outdoor events in the city can also be found in the „Freiraum Fibel“ (Open Space Primer BBSR) and the checklist of the Berliner Projekfonds Urbane Praxis.

What happens if I do not yet have an area or public space to carry out the project?

Applicants are responsible to find a space for their projects. If you do not find a suitable space, you can apply for a model area (Modellfläche) provided by the Club Commission.

Questions about the implementation of the event

Do I need a hygiene concept for my event?

Yes. Since the projects are public events with public traffic, applicants are responsible for preparing and implementing a hygiene concept in accordance with the applicable Covid 19 regulations. The concept does not have to finalized as part of the application process. However, by submitting your application, you confirm that an appropriate hygiene concept is provided on the day of the event and will be implemented as a mandatory requirement. Of course, the event can only ever be held under the provisions of the Infection Protection Act applicable at the time of implementation.

As the applicant, am I myself responsible for the implementation of the hygiene concept and the compliance with all requirements imposed by the relevant permits?

Yes, you are the organizer and therefore responsible, and, in case of doubt, also to be held liable. This also means that the organizer is responsible for the safety of the participants and, if necessary, must also arrange for a security service and liability insurance and must also take care of the cleaning after the event.

What happens if there is another hard lockdown and I cannot realize my event as applied for?

In that case, one option would be to reschedule to a later date within the implementation period. Before rescheduling your event, you must contact the „Stiftung für Kulturelle Weiterbildung und Kulturberatung“.

Important information after submitting the online application

Will I receive confirmation that my application has been received?

Yes, by e-mail, directly after submitting the form. Please note: Submission of an application does not automatically imply funding approval.

How will I know if my application has been selected by the jury?

The jury's decisions are published on our website after the selection process has been completed. The applicants will also be informed as soon as possible by e-mail about an acceptance or rejection.

When will I know if I have been successful with my event idea?

Applications will be processed as quickly as possible and evaluated by the jury. Please understand that due to the unpredictability of the application situation, no binding date can be given for the announcement of the selected applications. The target is calender week 30.

How are the funds disbursed?

The funds are disbursed through the "Mittelabruf". You will receive the corresponding form with the grant notification.

Can I submit the event permit afterwards?

The permits can be submitted via eMail to draussenstadt.call@stiftungkwk.berlin as soon as possible.

What happens if my event cannot take place through my own fault?

Please inform the „Stiftung für Kulturelle Weiterbildung und Kulturberatung“ immediately. If the event cannot be held in whole or in part due to the fault of the organizer, there is no entitlement to the funding. In the event of total or partial non-performance by the organizer, any funding already transferred must be repaid to the „Stiftung für Kulturelle Weiterbildung und Kulturberatung“.

Where will my event be published?

Funded events must be published in the event calendar of the DRAUSSENSTADT platform (www.draussenstadt.berlin), provided the format allows it. More information will come with the grant notification.

Problems with the submission of the application

I accidentally made a mistake when processing my application, but I have already submitted it. Can I correct information myself afterwards?

No.

The access to the online form is temporarily not possible. What should I do now?

Try again at a later date. If necessary, contact us via the information telephone or by e-mail.

I have not received confirmation by e-mail. Has the request arrived?

Please check your SPAM mailbox first. If you have not received a confirmation e-mail there either, please contact the info phone or send us an e-mail.

Can I temporarily save my data and continue the application at a later time?

Yes. Depending on your browser settings, you can continue processing the form at a later time. Your browser must save cookies. This is not possible in private mode, for example. Please check in time whether your browser saves your entries locally.

In case of technical problems, check if your browser is up to date or try it in another browser.

Help with submitting the application - our info hotline

Where and how can I get help with submitting the application?

Contact us to answer specific questions either by email at: draussenstadt.call@stiftungkwk.berlin or by phone at 030 3030 444 57.

The info phone will be open from Monday, June 7 till Friday, June 18.

Mondays, 10 a.m. to 2 p.m.

Wednesdays, 2 to 6 p.m.

Fridays, 10 a.m. to 2 p.m.